Notary Public Coventry
I am a Notary Public offering my services in the Coventry area.
I am happy to see notarial clients at my office in either Coventry or at their premises if that is more convenient. I also offer Notarisation in Birmingham.
I can see people during normal office hours or outside those hours by arrangement. Please contact me to arrange an appointment or to obtain a quotation.
I and Carltons Solicitors have been in business for in excess of 21 years.
Click on a link below for more information.
- What services does a Notary Public provide?
- Notary services for businesses
- Notary services for individuals
- Documents in a foreign language
- What is Legalisation or Apostille?
- Independence and Rules
- Public Records kept by a Notary
- Conflicts of Interest
- What identification does a Notary Public require?
- What does it cost?
- Data Protection Privacy Notice
- My Terms of Business (printable)
What services does a Notary Public provide?
A Notary, or Notary Public, can authenticate or legalise any document. A Notary can also provide legalisation or an apostille, if needed. You will normally require the services of a Notary Public when you have 
documents which are needed to be used abroad. The Notaries signature and seal will verify to the authorities in that country that the relevant checks have been carried out.
The need for a notary public is dictated by the requirements of the country where the document is to be used. For example, if you wish to buy a property abroad, it is often necessary to give your overseas lawyer power to deal with the purchase. This can be done by means of a power of attorney, which is signed by you in front of a notary. The notary public will confirm your name and identity and sign the document and seal it with their official seal.
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Notary services for businesses
A Notary Public can provide the following services for businesses:
- Assignments or registration of trade marks
- Apostille and legalisation service
- Witnessing a power of attorney
- Notarisation of company documents
- Affidavits, statutory declarations, and sworn statements
- Share issues certified by a notary public
- Property transactions, transfers, purchases, sales
- Any other documents for abroad, which require a notary public stamp
Corporate Notary Documents
Many companies in the UK deal with foreign trade offering exports and imports of both services and goods. A Notary Public can help with any foreign corporate litigation requiring Notarisation in the UK and abroad.
Insolvency of International companies may also need the services of a Notary Public and communication with different Embassy’s.
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Notary Public Wimbledon and Notary in Manchester and Notary Public Cardiff also Hammersmith and Notary Public Mayfair as well as Notary Public Woodford and Notary Public Birmingham
Notary services for individuals
A Notary Public can provide the following services for individuals:
- Copies of passports for example to open a bank account
- Setting up a power of attorney
- Certified copies of documents such as exam certificates
- Transfers of land, houses, shares
- Lost passports, share certificates or other documents
- Statutory declarations made before a notary public
- Declarations of single status when getting married
- Oaths
- Permission to let one parent travel with children
- Apostille and legalisations at consulates
- Any other documents for abroad, which require a notary public stamp
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Documents in a foreign language
If a document requiring notarisation is in a foreign language it may be necessary for the document to be translated by an official translator who will then have to sign a statutory declaration certifying that it is a true translation.
In some cases the Notary may be able to watch the signing of a foreign document and then prepare a covering certificate on which they fix their seal of office and signature to confirm that they have witnessed the signing and checked identity. The Notary must be completely satisfied that the person signing is fully conversant with the language of the document and has been properly advised on its contents.
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Notary Tottenham Abess Taqi including Notary Public S McCallister as well as Notary Public Bury, Notary Public Knightsbridge, Notary Swindon, Notary Public Sunbury on Thames and Notary North LondonWhat is Legalisation or Apostille?
Many countries also require notarised documents to be legalised. Legalisation is a double check to make sure that the notaries’ signature is genuine and recognised by the Foreign and Commonwealth Office. Documents may also be checked by foreign embassies to make sure that the notary's signature matches the one on their records. The requirement for this will depend on the foreign country involved. Once the authenticity of the signature is confirmed a certificate is attached, called an "Apostille".
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Independence and Rules
A notary is an independent officer and must not do anything to compromise this. They should not act in matters where they have a personal interest, and are subject to professional rules and standards to ensure the protection of their clients. They are also bound to follow the rules on the prevention of money laundering. Notaries must be insured against negligence and dishonesty.
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as well as Notary Macclesfield , Notary Public in Herts , Notary in Hampshire , Notary Public WinchesterPublic Records kept by a Notary
A notary will keep a full set of the originals or copies of all the official documents that they make and this serves as a permanent public record. They must make these available to all those who have a proper right to see them including their client and any other parties involved in such documents. They also refer to the record to make copies when needed.
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Conflicts of Interest
A Notary has to act independently and impartially. A notary may act for both parties to a contract, but they have to identify potential conflicts of interest if they exist and try to resolve them if possible.
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What identification does a Notary Public require?
Following the implementation of the Money Laundering Regulations 2017, notaries are now obliged to keep sufficient evidence on their files of the identity and the address of all their clients before they undertake any work.
Each person whose signature they are to certify must provide one of the following original identification documents at the time of the appointment.
- Passport
- Driving licence (with photo card)
- National identity card (EEA state members)
- An armed forces pass (with photo and signature)
- Firearms licence (with photo and signature)
- Other government issue ID (with photo and signature)
- Residence permit
- Benefit book or original notification letter from Benefits Agency
In addition, they require proof of residence, which can be one of the following original documents:
- Bank statement or letter from bank
- Utility bill or council tax bill (not mobile phone bill)
- Tenancy agreement or Housing Association rent card
- Inland revenue tax demand or self assessment statement
When a notary public is acting for a corporate client, evidence of the due incorporation of the company or entity is required. This can be one of the following documents:
- Extract from the company register
- Certificate of incorporation
- Latest report and audited accounts
- Up to date certified copy of partnership agreement
- Evidence of being regulated by a regulatory body such as the Law Society or FSA.
In addition to the above, each individual signatory will need to produce one of the identification documents mentioned above.
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What does it cost?
The cost will depend on the number of documents to be notarised. Details of my fees are set out below. Please note, that if I must make payments on your behalf such as legalisation fees, translator or interpreter fees, or other costs such as travelling expenses, your approval to these will be obtained and you are normally required to make payment in advance of any such amounts. Rates are reviewed from time to time.
Fees: If the matter is simple, I will endeavour to charge a fixed fee to include disbursements such as legalisation fees, postage, consular agent fees, courier fees, travelling expenses, translation costs and so on.
For more complicated or time-consuming matters, the fee will be based on my hourly rate of £295 per hour subject to a minimum fee of £80, plus disbursements. The fee charged may include time spent on attendance, preliminary advice, drafting and preparation time, making and receiving telephone calls, correspondence written and received in all formats, arranging legalisation and record keeping. The Notarial Practice is registered for Value Added Tax and our VAT registration number is GB 35 7824075. Any fee quotation we supply to you will state in United Kingdom pounds and pence the total VAT payable for your case, based on the current VAT rate of 20%.
Occasionally unforeseen or unusual issues arising during the matter, which may result in a revision of my fee estimate. Example of this could include where additional documents are required to be notarised, additional translations or legalisations are needed to meet the requirements of receiving jurisdiction, third party fees are adjusted to reflect external factors such as fuel price changes and so on. I will notify you of any changes in the fee estimate as soon as possible. There is therefore no absolute set fee for every client.
Disbursements: Some documents require legalisation before they will be accepted for use in the receiving jurisdiction by obtaining an apostille through the UK Foreign Commonwealth and Development Office and, for some countries, additional legalisation is required through the relevant embassy or consulate. VAT is not charged on the Foreign Office Apostille/Legalisation fees. Disbursements incurred on your behalf (including but not limited to apostille charges, courier and postal costs and translation fees) will be passed on to you. Travel expenses if applicable, may also be passed on to you.
Professional indemnity Insurance: In the interests of my clients, I maintain professional indemnity insurance currently at a level of at least £1,000,000.00 per claim (plus any costs which the insured is liable to pay). Claims and costs etc are subject to the terms and conditions of the policy.
Please visit the contact us page to obtain a quotation.
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